Using a Scripted Call to Facilitate a Successful Conference Meeting

One of the most overlooked ways of using conference calls is the use of scripted call.

Scripted conference call allows you to take charge of the meeting, while tactically setting yourself up as an expert. It positions you as the knowledgeable as long as you generate enough content for audience to feel that they should know more about the subject. The important thing to keep in mind is that you should never be exclusively bound to the script so that you keep your momentum during a call.

When attempting to conduct a scripted call, you should prepare the script well in advance. When you attempt to read from the script and speak in a recorded call without first practicing, you will sound unnatural and your audience can detect that you are merely reading from script. The only way to overcome is by practicing what you want to say in advance and repeat it before holding a conference call.

Practicing the script allows the conference presenter to speak with confidence and present the message clearly. When used effectively, the script adds dynamics to your message.

After recording the call, you may give away the content in MP3 format and upload them on your website to allow your audience to download, perhaps through exchanging their contact information.

To prepare a script, here are tips you should keep in mind.

1. Use conversational tone. You are not going to write, but speak in a conference meeting. You should prepare the script according to how you normally speak.
2. Know how many words you speak in a minute. Normally, you should speak approximately 100 words per minute. If you use Microsoft Word double spaced to write script, that is about 300 words and 3 minutes of your speaking time. If you plan to speak for 30 minutes, prepare at least 10 pages of script and practice!

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Article Copyrighted by Takuya Hikichi -- You may reprint this article as long as you include this author information.

Conference Call Services

Businesses today are growing at an exponential rate, and business operations have become global. There is a pressing need for you to stay in constant touch at all times. Conference calling is one such revolution in the communications industry. Through conferencing, participants can share live, two-way exchange of information. Conference calling services connects people without investing in expensive equipment.

There are essentially two types of conference calling services available: reservationless service and operator-assisted service. Reservationless service is idyllic for your everyday business needs. It provides conferencing 24-7 without making a reservation or depending upon the operator. It’s a toll-free, pay-per-use conferencing service. It’s easy and quick; just give the invitees the date, time, toll-free call-in number and entry codes. Many pre-selected services offered by the conference call company are used by an operator-assisted conference call. Operator-assisted conferencing can come in handy when your company needs extra help to manage large or important conference calls. It provides fully assisted conference support for large-scale conference calls of up to 2,500 participants.

These services help you better manage your conferencing budget. Many advanced features such as global dial-out, record and playback, security pass-codes, conference lock, group mute/unmute, roll call and more are available. Along with these regular services, conference call providers also provide various value added services like toll-free dial-in numbers, toll-free customer support, priority scheduling, recording, telephone playback of recorded conferences, download of recorded conferences, and conference transcription.

Conferencing services are affordable, as conference calling is generally priced per minute, per person. A 6-person, 45-minute call will typically run about $125. Customers with high calling volume can benefit from the flat rate monthly pricing offered by some services. Generally reasonably priced, conference calling services are available in pre-paid and by-the-minute rates. As the rates may vary greatly, check with different service providers to select one.

Such advances in communications and transportation have facilitated this move and have enabled companies to operate all over the world. Now, company representatives can travel equipped with business proposals and make connections from remote places.

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